Ah, the guestlist! It’s never the easiest thing to do… someone has moved companies, another just changed their firewall settings. Can’t everyone just stay in one place!?

We all know the scenario. You’ve got a list of 500 people, and a million and one ways you could invite them to your event. Do you invite them all at once? Separate out into blocks and invite at intervals? Do you create separate events for them all together? This kind of challenge can often feel overwhelming, but with Digital Ticketing, there are some really clear steps you can take to ensure your event planning and management process is seamless and easy.

Of course, as event specialist we here at Digital Ticketing feel your pain, and for that very reason devised our Ticket Type, Email Invitations and Ticket Grouping modules to make your life easy. These modules work like buckets. By starting to break down your guest list and build in categories, the groups start to emerge from the crowd and it starts to become ever more easier to see who it actually is that you’re inviting to your event and wanting to pick up their tickets online.

Think of it like this. You’ve got a list of 500 guests, each of which belongs to their own company and industry category. Of course, at the end of the day you want all to be invited to your event, however, once the guests are in your system how are you going to now where they stand in the invite to RSVP process? Often, the best thing to do here is to take the time to assess what you’re ultimate goal for the event is. Sometimes, you might just want all 500 to sit within one ticket category, and not have a need for separation. Here, by using a well vetted .CSV file, you will still be able to find the guests you need to find, but don’t need to split guests up into ticket categories.

Otherwise, by using the Ticket Type module, you have your first opportunity to chunk out guest groups in a way that works for you. For example, this could be as easy as separating out guests by industry segment. Let’s say, Media, Corporate and Internal. By doing so, you are bucketing your guests into a category that allows you to move these around in the system in a way that works for you. Let’s say media pick-up of tickets is light. Well, take 20 from media, and place them in Corporate!

Next, once you’ve set your Ticket Types, the Email Invitations module acts like its own categoriser. Each email invitation you set up is sent to the Ticket Type of your choice, and using our easy .CSV upload widget, you can make sure each guest’s company, category and contact information goes with them wherever they go in your event. This means whenever you look back on this guest through reports, invite statistics etc. you will be able to find this guest by category.

So, in this instance, let’s say we’ve invited Ben from HR. We invite him to the Ticket Type “Internal” using the Email Invitations module, and on upload, his contact information, category (HR) and company (Digital Ticketing), is carried with him. At any point in the future, you can search Ben using any one of these tags and you’ll be able to find him!

Then, once everyone is loaded up into the system, it’s time for Ticket Grouping to work its magic and wrangle your groups into manageable sizes fit for your event purposes. We know Ben is a part of HR, and for this event it is going to be a heck of a lot easier if Ben manages all HR tickets himself. However, we’d also like Ben to get control over 20 Corporate tickets so he can invite some partners too.

Never fear! By using the Ticket Grouping module, you can group all HR’s “Internal” tickets, along with a select amount of “Corporate” tickets into one link, ready for Ben to send out as he pleases. Of course, we can’t guarantee you’ll have any tickets left over, but hey, that’s a good problem to have!

With Digital Ticketing, it’s as easy as that!

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